Related Materials Santéon Actis Compliance Management Brochure Santéon Actis for HIPAA Security

Gap Analysis

Uncover needs and report remediation activities

With complicated compliance initiatives, the first step is uncovering what has to be done. The Santéon Actis Gap Analysis module is a database-driven tool for assignment of analysis questions to staff throughout the organization. The module is designed to push information, questions and training across departments and facilities. The Actis Database stores staff responses and generates reports and queries by user, subject or location. Therefore, you can focus remedial training and resources on staff and facilities needing attention.

Santéon addresses multiple compliance issues Pre-populated for HIPAA Security HIPAA Privacy Sarbanes-Oxley You can create or modify the questionnaire.

Actis Gap Analysis addresses several key requirements to be expected in any compliance conversion management system including:

1. Full integration with project planning, management and collaboration tools
2. Measurement of compliance gaps by user, role, department and project
3. Standard and custom reporting at various levels of granularity
4. Standardized and customizable help system
5. Custom question entry and upload

Pre-built questionnaires or customize your own

Actis Gap Analysis comes with pre-built gap analysis for several industry compliance initiatives, and allows you to modify them or create and add new questions to the database to customize to your organizational needs and operational requirements.

Results oriented remediation plans and reports

Actis Gap Analysis provides insight into the data collection, reports on progress and outcomes, and resulting remediation plans based on answers to questionnaires. This highlights progress and focal points for resource allocation and executive team decision-making, in addition to centralizing problem areas and hard-to-answer questions for management attention. Through this you can allocate responsibilities and resources across the organization, and monitor and report on the progress of each department.

Full audit trail

Actis Gap Analysis provides a fully auditable to track and report compliance initiatives and progress towards compliance.

Re-use for on-going compliance assurance

Once you begin implementing remediation plans and process improvements, it is critical to measure adoption, track improvements, and ensure on-going compliance. Actis can be re-used to send out questionnaires and assess compliance for long-term results.

Mobile Actis

An additional feature of Actis Gap Analysis which has been very well received in the field is the Mobile Actis extension. This feature allows users to conduct remote, offline interviews using a handheld computer and upload the survey responses to Actis by synchronizing the data in their handheld. Organizational leaders often prefer to discuss compliance change rather than reply to online surveys. This tool is also helpful to consultants who are handling compliance data collection for you.

Actis suite for compliance management

Santéon's Actis Gap Analysis is a module in the Actis Compliance Management Framework that is integrating with these other modules for a complete life-cycle approach to solving compliance challenges:

• Gap Analysis
• Project Management and Collaboration
• Policies and Procedures
• Learning Content Management System
• Dynamic Content Knowledge Center
• Personal Workspace